Collaborations in AnyShare

After mastering basic operations, you can now use Documents to store, view, edit, and manage content. AnyShare enables secure file sharing for team collaboration, real-time co-editing, and efficient work across all devices from anywhere.

› To share files with configurable permissions (e.g., Preview/Download/Edit/Internal Sharing/External Sharing/Owner), you must possess sharing privileges such as Internal Sharing, External Sharing, or Owner.

› Without sharing permissions, you may only send share reminders via file link, email, or system message, but cannot assign document operations to recipients.

Note: 

1) Internal and external sharing permissions in AnyShare Document Center (Documents) strictly adhere to the Sharing Template Policy configured by administrators in the Management Console (including "Share with Specified Users" and "Share with Any Users" templates).

2) Administrators can assign configurable document access permissions and validity periods for specific users based on the templates. It offers multiple permissions including Display, Preview, Cache, Download, Create, Modify, Delete, Internal Sharing, External Sharing, Owner. Template configuration (Management Console):

Regarding sharing permissions, the specifics are as follows:

• • Internal Share: Share with specified organizational users with (cannot assign/modify “Internal Sharing”, “External Sharing”, “Owner” permissions)
  • External Share: Share with any external users (cannot assign/modify “Internal Sharing”, “External Sharing”, “Owner” permissions)
  • Owner: Full control to assign/modify all permission types.

Files Sharing (Initiator)

Based on the sharing templates configured in the Management Console, AnyShare provides two distinct sharing modes: users with sharing permissions can configure access rights for recipients, while others may only send sharing reminders to recipients.

› For users with sharing permissions (with internal sharing, external sharing or owner permissions)

Note: All sharing activities remain subject to the administrator-defined permission templates in the Management Console.

Users within the permission scope can share documents with people inside and outside the organization in AnyShare, configure permissions within template limits for recipient to facilitate collaboration. Specific steps are as follows:

Step1. Initiate Internal/External Sharing (Sharing Initiator)

Select target file/folder and click [Share] to choose sharing scope.

• Share with users: For internal collaborators (within the organization)

• Share with anyone: For external collaborators (e.g., suppliers, partners)

Step2. Configure sharing permissions (Sharing Initiator)

When sharing with users within organization, you can assign specific permissions to recipients (within the limits of sharing policy template), then click [Save] to confirm.

Figure Share with users：

For external sharing (Share with anyone), you also need to assign permissions, expires, maximum openings and pickup code for external recipients as you need.

Note: You cannot share with themselves or modify "Owner," "Internal Sharing," or "External Sharing" permissions.

Figure Share with anyone：

Once saved, copy the SharedLink/QR code or email it to recipients. AnyShare will also send notifications to the target internal users automatically.

› For users without sharing permissions (without internal sharing, external sharing or owner permissions)

Users without these permissions can send reminders via links/emails (no permission configuration for recipients).

AnyShare will intelligently recommend reminders based on user’s recent sharing behavior, then click [Send Message] to proceed. If no recommendations appear, manually “Select Users” and confirm with [Send Message].

You can also share documents via link or email. Recipients within your organization will receive the sharing reminders directly in their AnyShare Notification.

Access shared files (Recipient)

For organizational shares, the recipients click the sharedlink then the page below will display.

Figure-View the shared content within the organization：

Tips: Click to download the installer if the client is not yet installed.

For public shares, the recipients will see the page below, open link and enter pickup code to access.

Figure-Accessed by anyone：

Collaborative Editing

It is available for multiple people to work together on the same documents, if the file has been shared with the collaborators and set with Edit permission.

Prerequisite: To enable real-time co-editing of documents by multiple users, the server must have either Office Online or WPS Online installed.

When multiple people edit the same Word file at the same time, you can clearly see the number of people editing the file and the editors through the prompt bar at the top right and display the editing positions of these editors in the document. The edited content will be updated and synchronized to the file, which ensures that all editors can see the changes in the entire file in the current state in real-time.

Figure-Online Editing and Preview：

Manage Shared Files

AnyShare Documents provides centralized management of shared files/folders. Access Shared Management in sidebar to view all shared items.

Select targets and click “”button to stop sharing, edit user permissions or copy file link.