Updated at: 2023-01-10 03:05:28
  • How to understand catalogues?

In AnyShare Family 7, extended metadata consists of tags, abstracts, and catalogues. Catalogues are capable of analyzing, selecting, describing, and recording the content characteristics, meanwhile, they can also organize the content into a directory or bibliography in a certain order. Catalogues are a set of values that describes the files.

Taking a resume file as an instance, the catalogue of this resume will be the content of Name, Age, Education Background, Working Experience, etc. And Name, Age, Education Background, Working Experience, and other entities will be the catalogue attributes, while the content of these attributes will be the value of attributes.

This part will further explain the usage scenarios of catalogues and how to make the best of them.

  • What are catalogues mainly used for?

Files like resumes, invoices, meeting minutes, and contracts, can be added with different catalogues so that you can enter a certain value or select a type of catalogue template type when searching for the specified type of files. In most cases, catalogue values will be extracted automatically. However, for some file formats whose contents cannot be automatically indexed, such as audio, video, images, electronic scanning copies, compressed packets, etc., you can manually input the attribute values for classification management and convenient search.

  • How to add catalogues to files/folders?

To search files through catalogues, Admin needs to deploy Extended Metadata Service on the Deployment Management Console and set catalogue templates on Management Console firstly.

As ordinary users, you can select the required file or folder, click the [Edit] button of the catalogues in the column of properties on the right, then select the template in the pop-up box, fill in the relevant attributes, and finally click the [OK] button to add successfully.

The added catalogues can be edited, modified or deleted again. Multiple catalogues can be added to a file at the same time.